Job description
Rewards and Benefits on Offer
Varied and interesting role
Excellent company culture
Permanent position
Monday to Friday working hours
MTrec’s Client Opportunity
Our client is an established and successful business based in York. They are looking for an Office Coordinator to join their team on a full-time, permanent basis. If you meet the person specification for the role, please apply below.
The Job you will be doing
Oversee administrative tasks within office and on site
Support the document control team to maintain existing product documentation on company systems
Co-ordination of both site and office documentation to ensure revision control is maintained across the business
Support the production of O&M documentation, including liaison with project team members and outside provers, to ensure handover documentation is delivered in a timely manner.
Monitoring site paperwork and scanning into PIM.
Update and maintain office templates.
Ensure all site files/project documentation is archived in a timely manner in accordance with company processes
Ordering office supplies
Carrying out admin duties to support the estimating team
Act as a first point of contact, greeting visitors on arrival to the offices
Communicating to the relevant person the arrival of visitors
Answering all telephone calls
Monitoring of the reception emails / forward on any emails for other members of staff
Book meeting rooms for internal / external meetings
Sorting, recording and distribution of all incoming mail and recording and franking of all external mail
Provide support for any functions or events held on behalf of the company
Ensure the highest standards are maintained to continually improve the service given to Clients.
Inform your line manager immediately of any problems encountered and identify possible
solutions.
Ensure all the company’s procedures are followed and adhered to and suggest opportunities to improve and develop them where appropriate.
To carry out any duties which may be required to ensure a professional service is always provided.
About You
Previous administration experience is essential
Good general level of education - 5 GCSEs Grades A-C including Maths and English
Full driving Licence
Have experience in a similar role with a proven track record
Experience of contributing to and implementing sound administrative systems and processes
Highly skilled in Microsoft Office, especially Word, Excel, data entry and Outlook
Knowledge of secretarial and administrative procedures
Excellent interpersonal skills, with the confidence to approach people at all levels
Excellent face to face and telephone manner
Good keyboard skills
Excellent numeric, communication & organisational skills
Proactive and highly organised
Ability to multi task and prioritise workload
Previous experience using a document management system is desirable