Job description
The Rewards and Benefits on Offer;
An ASAP start date
Permanent position
Daily interaction with international carriers, heavy-lift partners, and global customers.
Opportunities to develop expertise in oversized cargo logistics, and international trade compliance.
Salary negotiable based on experience.
The Company you’ll be working for;
MTrec Commercial are proudly representing our industry leading client on their search for an experienced Shipping Administrator to join their team on a full time and permanent basis. If you feel you have the required skills and experience, then please apply for an immediate response!
The Role You will be doing;
Coordinate international shipments for industrial-packed goods, heavy machinery, and oversized cargo via air, sea, and road freight.
Work directly with international carriers, freight forwarders, and project-cargo specialists to arrange bookings, secure competitive rates, and manage complex load requirements.
Prepare and verify all export documentation, including commercial invoices, packing lists, certificates of origin, and customs declarations.
Ensure accurate communication of packing specifications, weights, dimensions, lifting points, and load-handling requirements to carriers and logistics partners.
Manage the logistics of out-of-gauge and abnormal loads, including permits, route planning coordination, and compliance with regional transport regulations.
Track shipments from collection to final delivery, proactively resolving delays, customs issues, or carrier-related challenges.
Maintain detailed records of shipments, packing documentation, compliance requirements, and freight costs.
Communicate shipment updates to internal teams, customers, and global partners.
Ensure compliance with international trade regulations, Incoterms, and destination-specific requirements.
Process freight invoices, monitor carrier performance, and support cost-control initiatives.
Collaborate closely with the industrial packing team to schedule collections, manage dispatch timelines, and ensure accurate labelling and documentation for all cargo types.
Support continuous improvement across the packing, project cargo, and logistics workflow.
About You;
Proven experience working with international carriers, freight forwarders, and customs brokers, particularly in industrial or oversized cargo environments.
Background in international shipping, logistics, export packing, or project cargo administration.
Strong understanding of export/import regulations, customs procedures, and documentation requirements.
Familiarity with Incoterms, heavy-lift logistics, and out-of-gauge cargo handling.
Excellent organisational skills and attention to detail, especially regarding technical packing specifications and compliance.
Strong communication skills for coordinating with carriers, customers, and internal teams.
Ability to manage multiple complex shipments and deadlines in a fast-paced environment.
Proficiency with logistics systems, ERP platforms, and Microsoft Office.
Problem-solving mindset with the ability to work under pressure.
Knowledge of dangerous goods regulations (ADR, IATA, IMDG) is advantageous.
Ability to interpret technical drawings, lifting diagrams, and detailed packing information.
A proactive approach to improving processes and reducing delays or documentation errors.