Job description
Rewards and Benefits on Offer
Immediate start date.
Varied and interesting job role.
Great resources.
Great team culture.
Any support required is provided.
The Company you will be working for;
Our client is an established and successful company based in South Tyneside. They are currently looking for a Facilities Coordinator to join their team. If you are interested and meet the person specification of the job role, please apply below.
The Job You’ll be Doing
Assist with co-ordination of planned preventive maintenance, depot maintenance and DIY tasks.
Provide and operate a facilities helpdesk, managing the day-to-day reactive requirements/ enquiries for the depots.
To support the Facilities Manager regarding all team activities including, but not limited to, technical support, administration, health and safety and security.
To support the Facilities Manager with projects, such as data analysis and information gathering.
Assist with depot inspections and upload audit findings onto applicable software platforms.
Support in conducting fire alarm drills/ evacuations and fulfilling fire marshal responsibilities (home depot).
Maintain cleanliness and order in meeting/ training rooms, always ensuring the availability of chairs and necessary equipment such as flipcharts and appropriate pens.
Support with asset management, disposals, and dilapidations.
Maintain accurate records related to facilities, including all enquiries.
Keep track of regular and ad-hoc expenses.
Generating the necessary purchase orders and making invoice adjustments in accordance with company policies.
Arranging the various visitor’s notices and updating the facilities intranet when required.
Assist on various procurement activities for current and new suppliers.
Take ownership of the compliance tracker, ensuring all statutory compliance checks are carried out.
Daily/weekly Health & Safety and fire equipment inspections.
Keep Fire Log and L8 waterlog up to date.
Work closely with various departments, understanding their needs and ensuring facilities services align with organisational objectives.
Liaise with existing suppliers to fulfil facilities requests from customers.
Support Facilities Manager with various committees/forums.
Keep stakeholders informed about facilities-related updates, changes, and initiatives through effective communication channels.
Reviewing of Contractor RAMS (Risk Assessment and Method Statement).
Support Facilities Manager in procuring vendors and services for our national depots, expanding and updating the contractor list.
Assisting on-site contractors and ensuring full inductions are conducted and recorded.
The Company is committed to achieving a high standard of Health and Safety in all its activities and the postholder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation.
Take responsibility for managing own performance and to participate in any identified training or development opportunities.
To recognize the importance of fairness and equality in the workplace, to treat everyone with dignity and respect.
Comply with Company Codes of Conduct, policies, and procedures at all times.
About You
Maths and English qualifications - GCSE Level 4 (Grade C) and above.
Educated to A Level standard.
Demonstrable experience in buildings and ground maintenance gained from undertaking a similar role.
Intermediate level of computer literacy, to include MS PowerPoint, Word, Excel and Outlook.
Excellent time management skills is a forward thinker with strong organisational and planning skills.
Ability to work under pressure, with the aptitude to think on your feet and resolve issues that may arise.
Ability to build rapport quickly with managers, colleagues and customers.
Excellent verbal and written communication skills.
Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards.
IWFM Level 3 or above.
Previous experience in manufacturing or construction industry.