Facilities Coordinator

Posted 23 July 2024
Salary £32,618
Job type Interim
Industry Sector Technical
Job FunctionProduction

Job description

Rewards and Benefits on Offer

  • Immediate start date.

  • Varied and interesting job role.

  • Great resources.

  • Great team culture.

  • Any support required is provided.

The Company you will be working for;

Our client is an established and successful company based in South Tyneside. They are currently looking for a Facilities Coordinator to join their team. If you are interested and meet the person specification of the job role, please apply below.

The Job You’ll be Doing

  • Assist with co-ordination of planned preventive maintenance, depot maintenance and DIY tasks.

  • Provide and operate a facilities helpdesk, managing the day-to-day reactive requirements/ enquiries for the depots.

  • To support the Facilities Manager regarding all team activities including, but not limited to, technical support, administration, health and safety and security.

  • To support the Facilities Manager with projects, such as data analysis and information gathering.

  • Assist with depot inspections and upload audit findings onto applicable software platforms.

  • Support in conducting fire alarm drills/ evacuations and fulfilling fire marshal responsibilities (home depot).

  • Maintain cleanliness and order in meeting/ training rooms, always ensuring the availability of chairs and necessary equipment such as flipcharts and appropriate pens.

  • Support with asset management, disposals, and dilapidations.

  • Maintain accurate records related to facilities, including all enquiries.

  • Keep track of regular and ad-hoc expenses.

  • Generating the necessary purchase orders and making invoice adjustments in accordance with company policies.

  • Arranging the various visitor’s notices and updating the facilities intranet when required.

  • Assist on various procurement activities for current and new suppliers.

  • Take ownership of the compliance tracker, ensuring all statutory compliance checks are carried out.

  • Daily/weekly Health & Safety and fire equipment inspections.

  • Keep Fire Log and L8 waterlog up to date.

  • Work closely with various departments, understanding their needs and ensuring facilities services align with organisational objectives.

  • Liaise with existing suppliers to fulfil facilities requests from customers.

  • Support Facilities Manager with various committees/forums.

  • Keep stakeholders informed about facilities-related updates, changes, and initiatives through effective communication channels.

  • Reviewing of Contractor RAMS (Risk Assessment and Method Statement).

  • Support Facilities Manager in procuring vendors and services for our national depots, expanding and updating the contractor list.

  • Assisting on-site contractors and ensuring full inductions are conducted and recorded.

  • The Company is committed to achieving a high standard of Health and Safety in all its activities and the postholder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation.

  • Take responsibility for managing own performance and to participate in any identified training or development opportunities.

  • To recognize the importance of fairness and equality in the workplace, to treat everyone with dignity and respect.

  • Comply with Company Codes of Conduct, policies, and procedures at all times.

About You

  • Full UK Driving Licence.

  • Maths and English qualifications - GCSE Level 4 (Grade C) and above.

  • Educated to A Level standard.

  • Demonstrable experience in buildings and ground maintenance gained from undertaking a similar role.

  • Intermediate level of computer literacy, to include MS PowerPoint, Word, Excel and Outlook.

  • Excellent time management skills is a forward thinker with strong organisational and planning skills.

  • Ability to work under pressure, with the aptitude to think on your feet and resolve issues that may arise.

  • Ability to build rapport quickly with managers, colleagues and customers.

  • Excellent verbal and written communication skills.

  • Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards.

  • IWFM Level 3 or above.

  • Previous experience in manufacturing or construction industry.