Job Specification

The Role

• Reporting to the Operations manager
• Telephone answering and greeting visitors.
• Outlook calendar management.
• Agree work schedules with upper management and monitor site teams progress daily
• Communicate work schedules and any subsequent changes to all affected parties
• Liaise with customers to ensure the smooth flow of work schedules from beginning to end
• Develop and implement procedures for contract management and administration
• Ensure monthly sales targets are achieved and business sales opportunities maximised on completion of each job
• Provide ad-hoc reports on sales
• Serving as the main point of contact for customers on contractual matters
• Resolving any client related issues or disputes
• Represent the company at site meetings as and when required
• General office admin tasks.
• Using internal systems to book and monitor work
• Organising health and safety documentation.
• All aspects of management regarding the site teams

The Person

• Excellent planning skills, ideally you will have been a planning administrator, project planner, transport planner. Or in some role which requires detailed planning of jobs, resources, schedules etc.
• Ideally you will have worked in an industrial, engineering, warehouse or construction type environment.
• Capable of working well under pressure
• Friendly professional manner
• IT skills
• Must be able to use Microsoft PowerPoint, Outlook and Excel
• Able to PDF documents using Adobe
• Good quality time management
• Organisation
• Excellent communication skills, both written and spoken
• Positive can-do attitude
• Ability to check own work

The Benefits

• Permanent opportunity after 12 weeks.
• A secure and expanding business.  
• Immediate start
• No weekend working.
• Opportunity to develop skills
• Working hours 7:30 – 16:30, Monday to Friday.