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HR Assistant

Reference No:
Tyne and Wear
£8.54 per hour
Industry Sector:
Public Sector
Temporary – Full Time
Date posted:
13 February 2018
Expiry date:
13 March 2018
Job Role:
Human Resources

Company Description

We are proudly representing our public sector client based in Washington for their search for an HR Assistant. They now have an immediate requirement to recruit for a temporary assignment to start as soon as possible till April 2018.

Job Specification

The Role

  • To promote the Service vision
  • To ensure that all policies and procedures within the function are adhered to and in accordance with regulations, lean thinking and value for money.
  • To provide support and cover the workload of the other HR Assistant during their absence and to carry out relevant duties to ensure the services of the function are delivered efficiently.
  • To act as the first point of contact to the HR Department by providing cover for the Helpdesk and a full range of administrative and clerical support.
  • To be responsible for the day to day maintenance of the Helpdesk activity log and undertake any appropriate action.
  • To receive all incoming queries in a professional manner, delivering excellence in customer service.
  • To carry out all clerical support tasks required by the department e.g. input of accurate data/information, maintenance of electronic and paper based office systems and production of all documentation
  • To undertake word processing duties including the preparation and maintenance of standard letters and a range of documentation.
  • To oversee the department filing systems including appropriate storage and disposal of paper based, electronic and confidential documentation appropriately.
  • To be responsible for the production and issue of the identity and access cards in use throughout the Service.
  • To maintain an up to date working knowledge of the activities and requirements of the HR Department.
  • To be responsible for the effective organisation of all meetings and events including the preparation of resources e.g. booking venues/refreshments/equipment. 
  • To provide relevant support in various recruitment and selection activities as required.
  • To attend careers events
  • To attend meetings, taking accurate notes, producing minutes and following up action points as required.
  • To maintain accuracy and confidentiality of all data and information relating to all aspects of the HR function.
  • To ensure all departmental stationary requirements are maintained.
  • To assist in relevant research required for HR function initiatives.
  • To maintain a basic knowledge of relevant HR and recruitment related legislation and best practice.
  • Ensure compliance with the Data Protection Act and ensure data security is maintained.
  • To attend internal and external training courses as necessary.

The Person

  • Excellent literacy and numeracy
  • Working in an HR/Recruitment environment.
  • Experience of undertaking clerical duties
  • Taking and preparing minutes at meetings
  • Demonstrate good working knowledge of clerical practices and procedures
  • Demonstrate good IT skills with a working knowledge of Microsoft Office suite
  • Demonstrate knowledge of electronic/paper filing systems
  • Effectively prioritise own workload whilst working to conflicting deadlines
  • Demonstrate good communication skills
  • Work unsupervised, using own initiative
  • Work effectively as part of a team
  • Take and prepare minutes at meetings
  • Undertake appropriate research
  • Input data and information accurately
  • Demonstrate attention to detail
  • Demonstrate effective diary management skills
  • Manage information in a confidential and sensitive manner
  • Employment law and other relevant legislation
  • A range of HR issues
  • HR Management Information Systems

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